While all teachers are accessible to parents, the Pastoral System functions primarily through the Form Teachers and Tutors. It is their role to be aware of all issues, at School or at home, that might affect a child's progress and to ensure that other staff understand the needs of the children in their care. No tutor is responsible for more than twelve children and all staff (including the Head and the Senior Managers) are expected to welcome pastoral responsibility as a key part of their rôle.

Within the Head’s overall authority, Pastoral Responsibility at Byron House falls to the Head of the Junior Department and, at Senior House, to the Deputy Head, who is also responsible for whole school pastoral matters. Tutors in each Year Group meet each week to discuss concerns and causes for celebration. Notes of any action required are circulated to the Head and any matters arising are pursued with and communicated to all to whom they may be relevant.

There is a weekly staff meeting at Byron House and at Senior House, led by the Head, at which any matters of general information can be shared, in addition to which staff noticeboards on each site draw attention to issues of significance.